Whelp, it’s here! After substantial hype, ClickUp’s long-awaited automation function was released over this past weekend. The simplified Zapier-like functionality comes with tons of pre- made templates…yet, they still feel vague.
So if you’re wondering, “How do I use ClickUp automations?” or “What’s a good use case for ClickUp automations?” this is your video! I’ll be talking through 10 specific examples to get your gears grinding.
Use Case:
[2:34] Let’s imagine your business has different “owners” for different statuses, like social media creation. Reassign tasks based on status.
[5:20] Have the task template update based on where you are in the project status. When in “Editing” status, have the “Editing Template” load.
[6:24] Automatically progress to the next status based on Subtask completion. No more forgetting to move it along!
[7:48] Have Subtasks automatically complete based on Checklist completion.
[8:03] When you’ve reached the final status of a List (like “Scheduled” or “Order Received”) more that task to another list.
[8:52] If you’re running an eCommerce business with lists called “Orders” “Production” and “Invoicing,” you can connect statuses between lists to build a chain of statuses. [
10:05] Need to jump in when your team is running behind on schedule? Create urgency when a task is due today but not complete.
[11:03] Plus, assign yourself to help out on tasks that are almost late.
[11:45] Create YouTube videos? Setup an automation to apply a Task Template every time a task is created in a given list.
[12:47] Have a set process for your productized service? Have the Task Template created automatically.
[13:42] Have a simple personal to do list and don’t want a big log of complete tasks cluttering your workspace? Automatically archive them.
[14:57] “Conditions” are AND statements that narrow the Trigger.
[15:15] Do you use tags to keep track of what Billable Hours to invoice? You can automate that tagging based on a Status or Date.
[17:27] Do you use tags for a “grab bag” of tasks that people can claim? Automate that, too! This can be a good fit for Support or VA teams.
[18:52] This isn’t an exhaustive list, friends. Get your gears turning and share your ideas below!
Try ClickUp today! Here’s my affiliate link: https://clickup.com/?fp_ref=0blc6
ProcessDriven helps small teams turn chaos into process. The ProcessDriven Approach™ combines software expertise with practical process-first strategies that have helped 2,100+ teams build a scalable foundation of business systems.
