Eventually, Jim joined ProcessDriven Foundations™ where he:Built SOPs so team members could cover for each other (and take actual time off)Used team meetings to assign and track tasks in real timeCreated a “Corrective Action” process to analyze root issues and prevent repeat problemsTrained leadership to use dashboards for visibility into operationsIn just 90 days, Jim led his team into a shared system that completely reinvented how they managed day-to-day work.

At ProcessDriven, we use a tool called the Systemization Snapshot™ to help teams measure how systemized their operations are.The Snapshot measures how a team runs in three key areas:

• Task Execution tracks how work gets done. Are tasks captured, assigned, and completed—or are things slipping through the cracks?

• Resource Allocation looks at how the team uses what it already has—people, tools, and time—to get results.

• Knowledge Documentation measures how much vital info lives outside someone’s head. Is it written down, shared, and easy to find when it’s needed? 

The combination of these three categories results in a systemization score ranging from 0% to 100%.

When Jim first took the assessment, Phlex Tek’s score came in at a concerning 53%.In just three months, Phlex Tek’s achieved a whopping 93%. Those results? A clear sign that Jim has single-handledly transformed the way his team worked. Here’s how that growth broke down across each category:

As a result, the team had fewer surprises, less stress, and the ability to move forward—instead of playing catch-up.