When trying to find the best project management tools in 2026, this guide gives you a simple way to figure out the right task management software for you and your business. There are 2 key questions you'll need to ask yourself to help you find the right tool, and they're the same 2 questions I've used to help over 2,000 teams systemize their business operations. I'll also show side-by-side comparisons so you can get a direct example of how the tools compare as task management software.

🔗 Watch Your Team's Productivity is Connected to Your Leadership

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🔗 Check out Asana
🔗 Check out Basecamp
🔗 Check out ClickUp
🔗 Check out Monday.com
🔗 Check out Notion
🔗 Check out SmartSuite
🔗 Check out Todoist
🔗 Check out Trello

Many of these project mgmt. tools can be categorized as the "best free project management software for small teams", so whether you're a startup just getting underway, or an established business, there are great free and paid options. It ultimately comes down to finding the tool that matches how you or your personality handles managing tasks, and this video will help you find exactly what you should be using for you and your small business to find the best project management tool in 2026.

Here's what this video covers:
00:55 Step 1: How is the information organized offline?
01:42 Step 2: Which of these business models best describes your business?
03:54 Asana Review
06:34 Is Asana the right tool for my business?
07:20 Basecamp Review
09:23 Is Basecamp the right tool for my business?
10:10 ClickUp Review
12:33 Is ClickUp the right tool for my business?
14:12 Monday.com Review
15:39 Is Monday.com the right tool for my business?
16:55 Notion Review
18:33 Is Notion the right tool for my business?
19:13 SmartSuite Review
21:28 Is SmartSuite the right tool for my business?
22:27 Todoist Review
23:46 Is Todoist the right tool for my business?
24:47 Trello Review
27:01 Is Trello the right tool for my business?
27:41 What to do after picking your tool